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Employee

Employee

74 articles · 4 sub-categories

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Offboarding 9 articles Confirmation 2 articles Onboarding 5 articles Skills 9 articles

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Add employees The Employee Module in HRStop helps you easily manage employee records, ensuring all relevant data is stored accurately. This article outlines the... How-to
Add employees in bulk Manually entering employee data one at a time can be time-consuming, especially for large teams. With HRStop’s Bulk Employee Upload feature, you can... How-to
Update employee details in bulk via CSV If you are an admin or super admin with employee module permissions, HRStop lets you update employee records in bulk using a CSV file. This feature... How-to
Edit employee details HRStop gives you the flexibility to edit employee details at any time after they’ve been added to the system. Whether it's correcting a contact number or... How-to
View an employee's detailed profile HRStop lets you view detailed employee profiles. This helps you fetch all the relevant employee information available in the system. Navigate to Control... How-to
Send a welcome email Welcoming a new employee is more than just good etiquette—it sets the tone for their journey with your organization. HRStop simplifies this process by... How-to
Perform an action in bulk Managing employee data one by one can be tedious, especially for repetitive tasks. HRStop makes it easier by enabling bulk actions that let you apply common... How-to
Delete an employee The Delete Employee feature lets you permanently remove an employee's record from the system. This action erases all associated data for that employee and... How-to
Manage employee onboarding The Employee Onboarding module in HRStop lets you, as an admin or super admin, create, manage, and monitor onboarding processes for new employees. This... How-to
View and edit audited updates Audited Updates help you track employee changes like department, designation, location, and more. These changes are saved with dates in the employee’s... How-to
Create and manage employee offboarding checklists When an employee exits the organization, it's important to ensure all offboarding activities are properly tracked and completed. An offboarding checklist... How-to
Upload an employee's document (admin) As an admin, you can upload and manage employee documents directly from the HRStop portal. The system also allows employees to upload their own... How-to
Activate or deactivate employees HRStop lets you, as an administrator, manage the employment status of team members through activation and deactivation options. This feature is especially... How-to
Manage employee login credentials HRStop allows both employees and admins to manage login credentials securely. While employees can change their passwords via the Main Panel, admins can also... How-to
Trigger onboarding HRStop simplifies onboarding by letting you, as an administrator, manage and trigger employee onboarding workflows—including bulk onboarding actions. Follow... How-to
Manage employee separation effectively with HRStop Employee offboarding is a crucial HR process that ensures a smooth and structured transition when an employee leaves an organization. HRStop streamlines... How-to
Import audited updates in bulk When you need to update information for many employees at once—like department changes, promotions, or transfers—you can use Bulk Import in HRStop. This... How-to
Employee overview The Employee module in HRStop enables admins to efficiently manage all aspects of employee data and lifecycle processes. From adding new employees to... How-to
Configure the onboarding workflow The Onboarding Workflow in HRStop is designed to provide a structured and engaging introduction to your organization for new employees. This feature allows... How-to
Manage the task list When an employee is onboarded in a company, they are assigned various tasks as part of the onboarding procedure, for example, biometric configuration and... How-to
Pending tasks When an employee is onboarded in a company, they are assigned various tasks as part of the onboarding procedure, for example, biometric configuration and... How-to
HRStop product overview HRStop is a single platform for managing all your process problems. Regarded as one of the next-generation HR and payroll software products that are... How-to
Approve profile field updates HRStop lets you configure settings so that any changes employees make to their profiles require admin approval. Navigate to Control Panel → Settings →... How-to
Add notes and memos (admin) HRStop lets you add memos/notes against an employee. Once added, they are visible to the reporting manager as well as the admin. The employee can also view... How-to
Single sign-on with Google or Office 365 The HRStop “ sign-in with Google/ Office 365 ” feature lets you access your HRStop account using your Google or Office 365 credentials. You may see “Google+... How-to
Employee onboarding process: workflows, checklists & digital signatures Every organization has a set of tasks that employees must complete when they join. These tasks vary from organization to organization according to their... How-to
Update profile information (employee) HRStop lets you update your personal and professional information as needed. These updates ensure that the system reflects accurate and up-to-date employee... How-to
Upload documents (employee) HRStop lets you upload important documents directly to the system for organizational records. Follow the steps below to upload your documents: Steps to... How-to
Separation requests and approvals HRStop lets the super admin/admin, or anyone with access, allow employees to raise separation requests and approve or reject them. Separation requests... How-to
Understanding employee self-registration What is Self-Registration? HRStop offers a secure and user-friendly Self-Registration feature that allows employees or new joiners to initiate their own... How-to
Add family, emergency and education details in bulk HRStop lets you add employees’ family, emergency contact and education details in bulk. Although employees can update these details themselves, you can... How-to
Add bank details in bulk HRStop lets the super admin, or an admin with permission for the Employees module, update/upload bank details for multiple employees in one go. Follow these... How-to
Check your leave balance (employee) HRStop lets you view your leave balances in the system. You can check which leave categories you are entitled to and all the leaves credited to you in each... How-to
Add Memo notification HRStop lets the super admin or admin (or anyone with permission for the Settings module) enable or disable the ‘ Mail alerts ’ facility for ‘ Memo ’. As an... How-to
Bulk upload documents HRStop enables admins to upload employees' documents, such as appointment letters, offer letters, etc., in bulk. Although HRStop allows employees to update... How-to
Two-factor authentication HRStop offers Two-Factor Authentication (2FA), a security upgrade wherein you provide an OTP triggered on your registered device (authenticator app) to... How-to
Confirmation reminder The Confirmation Reminder feature ensures timely follow-ups for employee confirmation processes by sending automated notifications to designated recipients.... How-to
Create dummy email IDs In HRStop, dummy email IDs are used when the actual email addresses of employees are not available—especially during initial implementation or while adding... How-to
Enable the dotted manager By default, the system allows the reporting manager to approve leaves and expenses. However, if you do not want approvals by the reporting manager, you can... How-to
Band management: creation and updates Managing employee information efficiently is crucial for any organization to operate smoothly. Whether it's updating roles, departments, or bands, having a... How-to
Manage employee offboarding with HRStop The offboarding process plays a crucial role in ensuring a smooth and organized transition when an employee leaves the company. HRStop makes it easy for... How-to
Confirmation workflow process: a comprehensive guide The Confirmation Workflow in HRStop is a powerful tool designed to automate and streamline the employee evaluation process at the end of their probation... How-to
Configure the automatic notice period The introduction of the Automatic Notice Period Update feature marks a significant step toward improving HR efficiency and accuracy. By automating this... How-to
Enable the Separation Request module The Separation Request module in HRStop plays a vital role in managing employee offboarding in a structured, trackable, and policy-driven manner. It allows... How-to
Raise a separation request as an employee The Separation Request module in HRStop empowers employees to formally initiate their resignation or exit process in a professional and structured manner.... How-to
Approve separation requests Once an employee raises a Separation Request in the HRStop portal, it enters a review workflow where it must be approved or rejected by authorized... How-to
Raise a separation request as an admin on behalf of an employee In situations where an employee cannot initiate a separation request—such as absconding, immediate termination, verbal resignation, or end of... How-to
Create an offboarding workflow (with all steps explained) The offboarding process is a critical HR function that ensures smooth exits, knowledge transfer, compliance, and clear communication between all... How-to
What are audited updates and why should they be done? In today’s dynamic work environments, employee roles, departments, and designations frequently evolve. Tracking these changes accurately is crucial not just... How-to
Analytics: Employees The Employees section under Analytics provides an extensive suite of reports to help organizations monitor, evaluate, and make informed decisions about... How-to
HRStop user status HRStop's user management system segments users based on their current employment state , system access , and HR lifecycle stage . Understanding these... How-to
Mobile module settings The Mobile Module Settings section in HRStop lets you control which modules are available to employees using the HRStop mobile app. This helps tailor the... How-to
Employee skills configuration This section lets you manage and customize employee skill updates and proficiency levels in HRStop. You can enable or disable the skills module for... How-to
Add and manage skills – employee The Skills module under the My Home section enables employees to maintain a structured record of their professional skills. This not only helps you build a... How-to
Employee skill approvals by managers Managers in HRStop can review skill submissions made by their team members and approve or reject them based on their proficiency and relevance. This ensures... How-to
Skill Ratings report: track employee skills and proficiency The Skill Ratings Report provides a comprehensive overview of the skills submitted by all employees, along with their proficiency ratings, experience, and... How-to
Helpdesk – ticket feedback configuration The Ticket Feedback Configuration feature in the Helpdesk module lets admins collect structured employee feedback once a support ticket is closed. This... How-to
Employee document validity status The Employee Documents module lets HR and admin users upload, store, and track critical documentation related to each employee. You can now set a validity... How-to
Add and manage employee skills as an admin The Skills module in HRStop lets admins manage and update employee skill records centrally. This functionality is especially useful during onboarding,... How-to
Employee skill approvals by admin As an admin in HRStop, you can centrally manage skill submissions across the organization. When the Approval-Based setting is enabled, any skill added by an... How-to
Manage employee skills as a manager As a manager, you can use HRStop to view and manage the skills of employees within their reporting structure. This includes reviewing skill entries,... How-to
Capture experience against employee skills The Skills module in HRStop allows you to capture not just the skill name and proficiency rating, but also the hands-on experience associated with each... How-to
Map employees to a location (manual or bulk update) Purpose This article explains how to map employees to specific locations in HRStop. Mapping employees to locations ensures accurate location-wise reports,... How-to
Map employees to a legal entity (manual or bulk update) Purpose This article explains how to map employees to specific legal entities in HRStop. Mapping employees to their respective entities ensures accurate... How-to
Map employees to a business unit (manual or bulk update) Purpose This article explains how to map employees to specific Business Units in HRStop. Mapping employees to Business Units helps you organize teams,... How-to
Prevent employees from viewing employees of other entities in HRStop Purpose This article explains how to restrict employees from viewing or searching employees belonging to other legal entities or group companies within... How-to
Create an onboarding workflow (with all steps explained) The onboarding process is one of the most critical functions of Human Resources. It ensures that new employees experience a smooth and structured transition... How-to
Audited updates part 1 0:00 This video explains audited updates. 0:03 Audited updates are used when there is a change in an employee's department or designation. 0:08 They are... How-to
Audited updates part 2 0:00 The audited updates you make are also visible in the Audit report under Analytics → Employees. 0:04 You can refer to this report to see any changes... How-to
Employee self-registration – setup, registration and approval process Overview The Employee Self Registration feature allows employees to create their own HRStop login credentials without requiring an administrator to manually... How-to
Register an entity transfer employee Steps for data import Employee Master: Import the same employee master from the old entity into the new entity. DOJ in Employee Master: The Date of Joining... How-to
Permissions in payroll An enhancement in the Payroll module gives you greater control and flexibility over user access and administrative actions. With this update, you can assign... How-to

In sub-categories

Use custom forms for onboarding & offboarding How-to
Skills module tutorial How-to

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