HRStop

How-to

Add employees

Last updated May 22, 2025 · Tushar Agarwal

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The Employee Module in HRStop helps you easily manage employee records, ensuring all relevant data is stored accurately. This article outlines the step-by-step process for adding a new employee to the system, including all required fields.

Steps to add an employee

  1. Navigate to the Employee section:
    • Go to Control Panel → Employees → View/Add.
    • Click the +Add button in the top action bar.
  2. Enter employee information:
    A new page opens with a form to capture the employee’s details. Fields marked with an asterisk (*) are mandatory.
    • Full Name of the employee.
    • Employee Code (can be manually entered or auto-generated by the system).
    • Official Email ID
    • Password and Confirm Password – Check the Auto Generate box to let the system create a password automatically.
    • Reporting Manager – Select from the drop-down list.
    • Business Unit – Choose the relevant business unit.
    • Department – Select or create a new one by clicking “Add New”.
    • Designation – Choose or create a new one.
    • Band – Select or add a new one if needed.
    • Location – Assign the employee’s work location.
    • Shift – Choose a predefined shift or add a new one (redirects to Shift Management).
    • Date of Joining
    • Employment Type – e.g., Full-time, Part-time, Contract.
    • Probation Period
    • Confirmation Date
    • Notice Period
    • Entity – The legal entity the employee belongs to.
    • Enrollment Number (if applicable)
    • Mobile Number
  3. Additional options:
    • Trigger Onboarding: Initiates the onboarding workflow for the new employee.
    • Send Welcome Mail: Sends login credentials and a welcome email to the employee.
    • Weekly Offs: Define weekly off days for the employee.
  4. Save the record:
    • Click Save to finalize the addition.
    • Click Reset if you need to clear the form.

Adding employees in bulk

HRStop also supports Bulk Employee Upload to help you add multiple employees in one go.
Click here for the detailed steps on Bulk Upload.

Viewing employee details

Once employees are added, you can always view or manage them by navigating to:
Control Panel → Employees → View/Add

By following these steps, you can efficiently onboard and manage new employees, ensuring all data is structured and up to date in HRStop.