Leaves

Leave Management System

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Articles

Apply leave on behalf of employees (admin level) As an Admin in HRStop, you can apply leave requests on behalf of employees. This is useful in scenarios where: Employees are unable to access the system.... How-to
Apply leaves in bulk HRStop offers a convenient Bulk Apply Leave feature that lets you apply leaves for multiple employees at once. This is especially useful during company-wide... How-to
Respond to leave credit requests HRStop lets you approve leave credit (or compensatory off) requests from employees who worked on weekends/holidays, or manage any extra leaves you want to... How-to
Leave approval (admin) HRStop gives you a clear and flexible interface to view, manage, approve, or reject leave requests submitted by employees. It offers two powerful views –... How-to
Guide to leave entitlement rules HRStop's Leave Management System enables organizations to automate the leave accrual process based on custom eligibility rules. These rules determine who is... How-to
Create employee-specific leave entitlement exceptions Sometimes, organizations may want to override standard leave entitlements for specific employees. For example, most employees may receive 12 Annual Leaves... How-to
Manage leave credit history HRStop lets you manage leave credit history. This page lists employees against each leave category, with details. You can Import/Export leave balance . You... How-to
Manually adjust leave balance As an admin in HRStop, you can manually adjust leave balances for individual employees. This feature is helpful in cases such as: Correcting miscredited... How-to
Run leave credit process The Leave Credit Process in HRStop lets you credit leaves to employee accounts based on the configured leave entitlement rules. This is particularly useful... How-to
Leave configurations: overview HRStop lets you define and manage company-wide leave rules. These settings determine how employees apply for leaves, how managers handle approvals, and how... How-to
Leave balance overview The Leave Balance section in HRStop gives you a comprehensive view of leave balances for all employees. This feature ensures that leave entitlements,... How-to
Import and export leave balances HRStop lets you efficiently bulk upload and export employee leave balances through CSV files—eliminating the need for manual data entry. How to import leave... How-to
Year-end process HRStop lets you run the year-end process to manage employees' leave counts according to your company's leave policy. You can run this process only once in a... How-to
View and apply for leave (employee level) You can apply for different types of leave directly from your HRStop portal. The system offers multiple options, including regular leave, optional holidays,... How-to
Leave credit request: compensatory off HRStop provides a credit request/compensatory off option. Make sure employees are allowed to apply for leave credits/compensatory off for this category. A... How-to
On duty and work from home HRStop supports flexible work arrangements through “On Duty” and “Work From Home (WFH)” modules, designed to track and manage offsite workdays efficiently.... How-to
Difference between on duty leave and on duty attendance On Duty Leave : Apply for on duty leave if you are not available in the office on a given day because of official work. You can view the On duty leave tab... How-to
Apply for work from home (employee level) HRStop lets you apply for Work from Home (WFH) when you are unable to attend the office physically but can continue your tasks remotely. This functionality... How-to
Configure weekend and sandwich rules in leaves HRStop allows you to define how weekends and holidays are treated when they occur before, after, or between leave days . These are commonly known as... How-to
Manage work from home requests (admin) As an admin, you can view and manage all WFH requests submitted by employees directly from the system. This includes approving, rejecting, or deleting... How-to
Apply for work from home on behalf of an employee (admin) HRStop lets you, as an admin, apply for work from home on behalf of employees. You can also approve/reject work from home requests raised by employees.... How-to
Work from home: overview Work from home (WFH) is a concept where employees can do their job from home. Work from home offers employees flexible working hours, while the employer's... How-to
Apply for leave on behalf of employees (reporting managers) As a Reporting Manager in HRStop, you can apply for leave on behalf of your team members. This is particularly helpful in cases where employees are unable... How-to
Leave approval by the reporting manager As a Reporting Manager in HRStop, you can review, approve, or reject leave requests submitted by your direct reportees. This feature ensures that leave... How-to
Manage work from home requests (reporting manager) HRStop lets you, as a reporting manager, approve/reject work from home requests raised by employees. You can also apply for work from home on behalf of... How-to
Apply for work from home on behalf of employees (reporting manager) HRStop lets you, as a reporting manager, apply for work from home on behalf of employees. You can also approve/reject employees' requests. Follow these... How-to
Approve or reject on-duty leave requests (admin) HRStop simplifies the approval process for On-Duty (OD) requests, letting you, as an admin, manage them efficiently from a centralized dashboard. Navigation... How-to
Apply on duty on behalf of an employee (admin) HRStop lets you, as an admin, apply for On Duty leave on behalf of employees. This is helpful when an employee is unable to apply themselves or when you... How-to
On duty (employee level) If you're working outside the office for official reasons like client meetings or training, you can apply for On Duty leave in HRStop. Here’s how to do it:... How-to
Apply for on duty leave on behalf of an employee (reporting manager) As a reporting manager, you can apply for On Duty leave for your direct reports in HRStop. This is useful when employees are occupied with official tasks... How-to
Manage on duty requests (reporting manager) As a Reporting Manager in HRStop, you can review, approve, reject, or delete On Duty requests submitted by your team members. This ensures that attendance... How-to
On duty: overview On Duty (OD) Leave is used when an employee is away from the office for official purposes—such as attending a client meeting, training, or off-site... How-to
Delete pending leaves (employee) In HRStop, you can manage your own leave records, including the ability to delete pending leave requests that are no longer valid or needed. This is... How-to
Add leave categories HRStop provides a flexible leave management system that allows you to create custom leave categories to suit your company’s policies. Whether it’s Casual,... How-to
Year-end process HRStop lets the super admin, or anyone with permission for the Leaves module, trigger the year-end process. An organization has to perform some activities... How-to
Leaves overview HRStop provides a very flexible leave management system in which you can manage the following: Leave Categories Leave Entitlement Leave Transaction... How-to
Leaves: how the leave process works Managing employee leave efficiently is vital for HR operations, and HRStop provides a flexible, rule-based leave management system that caters to diverse... How-to
Enable dual approval in leaves Dual approval ensures a leave request goes through two levels of validation—typically first by the reporting manager, then by the HR/Admin. This provides... How-to
Download the Excel leave balance report for one employee HRStop offers robust reporting features that allow you to export detailed reports for better leave management and tracking. If you want to download an Excel... How-to
Adjust maternity leave settings to calendar days in your Control Panel When managing maternity leave policies in your organization, it's essential to ensure that leave calculations align with your company's policies and... How-to
Delete an employee's approved leaves As an admin, you have the ability to delete even approved leave entries under exceptional circumstances (e.g., incorrect entry, employee withdrawal, etc.).... How-to
Hide a leave category from employees Sometimes, you may have leave types (like Sabbatical or Admin Leave) that should only be visible to HR or managers — not to employees. HRStop allows you to... How-to
Configure comp-off expiry based on approval date Managing compensatory time off effectively is essential for maintaining accurate leave balances and fair HR practices. HRStop lets you customize how... How-to
Enable comp-off credit requests for half day, quarter day and full day Make Comp-Off credit requests more flexible by allowing employees to request credits for partial days—Half Day, Quarter Day, or Full Day. This helps in... How-to
Restrict employees from applying for backdated leaves To maintain transparency and control over leave requests, HRStop allows you to restrict employees from applying for backdated leaves (i.e., leaves for past... How-to
Set up leave approval reminders for managers To streamline the leave approval process and ensure managers respond promptly to employee leave requests, HRStop allows you to configure automated leave... How-to
Set the expiration period for compensatory off days To ensure compensatory off days are utilized within a specific timeframe, you can set an expiration period in your system settings. This feature allows you... How-to
Enable and configure sandwich rules The Sandwich Rules feature in HRStop allows you to manage attendance more accurately by counting weekends or holidays as absences when they fall around an... How-to
Apply comp-off leave on behalf of employees (as an admin) As an admin, you have the ability to apply comp-off leaves on behalf of employees. This allows you to manage leave requests efficiently and ensure proper... How-to
Automatically raise comp off requests through overtime approval Managing employee attendance efficiently is crucial for ensuring a smooth workflow. One way to streamline this process is by automatically raising... How-to
Set up deferred leave crediting In HRStop, Deferred Leave Crediting is a feature that allows you to delay or distribute leave credits based on changes in an employee’s status—most commonly... How-to
Enable leave encashment for employees Leave encashment allows employees to convert unused leave balances into monetary compensation. This feature is especially useful at year-end or during... How-to
Configure peer acknowledgement for leave requests Peer acknowledgement allows employees' leave applications to be visible to or acknowledged by their peers, helping teams stay informed of each other’s... How-to
Set a maximum leave balance limit To keep leave accruals within company policy and prevent excessive leave accumulation, it’s important to set a Maximum Leave Balance Limit . Follow these... How-to
Set up pro-rated leave credits Pro-rated leave credits ensure employees earn leave based on the actual days they work, making leave allocation fair for those who join mid-period or have... How-to
Edit or delete an entitlement rule Entitlement rules decide how leave is given to employees based on things like their job type, the type of leave, and how often leave is added. Be careful... How-to
Restrict leave credit based on employment type Leave entitlements often differ based on an employee's employment type —for example, confirmed employees may receive full leave credits, while those on... How-to
Leave eligibility based on service status and experience In many organizations, not all employees are immediately eligible for every type of leave. HRStop enables organizations to enforce leave policies by... How-to
Set leave application restrictions To maintain consistency, ensure policy compliance, and support effective workforce planning, HRStop offers robust controls to restrict how and when... How-to
Manage employee leave applications As an admin or HR personnel, managing leave applications efficiently is crucial to maintaining transparency and operational flow. HRStop makes it easy to... How-to
Set auto-approval for leave requests In HRStop, Auto-Approval ensures that leave requests are automatically approved if no action is taken within a specific timeframe. This helps maintain... How-to
Set up two-level approvals for leave requests HRStop allows you to implement a two-level leave approval process , ideal for organizations with layered management. This ensures that both the immediate... How-to
Import leaves taken (bulk leave application for employees) As an admin, HRStop allows you to import and apply leave entries in bulk for multiple employees. This feature is especially useful when: You’re migrating... How-to
Manage credit requests, on-duty leaves, work from home, and optional holidays As an admin in HRStop, you can manage a variety of employee leave request types beyond regular leave applications. These include: Credit Requests On-Duty... How-to
Run the leave year-end process The Leave Year-End Process in HRStop helps organizations finalize leave records for the current leave year and prepare for a new one — whether your leave... How-to
Encash employee leaves in HRStop Leave Encashment is a valuable feature in HRStop that allows companies to compensate employees for unused leave as per company policies. This guide walks... How-to
Manage leaves as a reporting manager As a Reporting Manager , you can use HRStop to effectively manage, approve, and apply leaves for your direct reportees—all from a central location within... How-to
Analytics: Leaves The Leaves Analytics module in HRStop enables HR and Admin teams to track, analyze, and manage leave-related data efficiently. It provides comprehensive... How-to
Configure minimum leave periods (half day, full day, quarter day) in HRStop HRStop provides complete flexibility to define the minimum leave period for each leave category. This lets you customize whether employees can apply for... How-to
Enable and configure the On Duty module in HRStop On Duty (OD) Leave is designed for employees who are away from the office for official purposes during regular working hours, such as: Attending client... How-to
Enable half-day and quarter-day options for On Duty in HRStop HRStop now allows you to configure Half Day and Quarter Day options for the On Duty module to provide more flexibility for employee attendance requests.... How-to
Apply for leave on behalf of employees as an admin (0:01) N ow, this section explains how, as an admin, you can apply for leave on behalf of an employee. (0:09) Go to control panel → leaves → employees.... How-to
Import leaves taken (0:02) As an admin, you can also apply leaves in bulk for employees through the import option in control panel → leaves → employee section. (0:15) On this... How-to
Leave balance overview 0:03 – 0:06 This section explains how to check the leave balance of all employees. 0:08 – 0:10 To check the leave balance of all employees, go to control... How-to
Leave year-end process 0:01 --> 0:04 This section explains the leave year-end process. 0:04 --> 0:08 The leave year-end process is run at the end of the year, when leaves are... How-to
Leave encashment 0:01 --> 0:05 This section explains how to run the leave encashment process. Navigate to Control Panel → Leaves → Balance. 0:05 --> 0:09 Click the dropdown... How-to
Import leave balance (admin) 0:02 --> 0:07 To import leave balances for employees in bulk as an admin, navigate to Control Panel → Leaves → Balance. 0:07 --> 0:12 On this page, use the... How-to
Approve leaves as a reporting manager 0:00 --> 0:05 As a reporting manager, you can approve the leaves of your reportees by navigating to the Leaves option. 0:05 --> 0:10 As a reporting manager,... How-to
Leave notifications 0:00 --> 0:05 This section explains the leave notifications available in the system. 0:05 --> 0:10 To access these, navigate to Control Panel → Settings →... How-to
Leave reports 0:00 --> 0:05 This section explains the leave reports available in the system. 0:05 --> 0:10 To access them, navigate to Control Panel → Analytics → Leave... How-to