Release note
Annual newsletter 2021
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Stay up to date with the changes made in HRStop from January to December 2020. HRStop.comAnnual Newsletter FY 2020-21 We hope this letter finds you in good health and high spirits. It has been a pleasure to work with you. Clients like you make the HRStop journey worthwhile, and this means a lot to our success. Last year was unusual, and many companies went through a crisis. Thank you for standing by us during those tough times, and for always being with us. Building on the faith and confidence you have shown, we promise to make 2021 more fruitful and beneficial for both our organizations. We have been working really hard to deliver the best to you. Here, we take this opportunity to introduce a summary of the 200+ features, global integrations and expansions delivered by your HRStop team. This would not have been possible without your feedback and support. Feel free to reply to this email with your feedback and suggestions. 200+ Features 100+ Enterprise Features 5+ Product Integrations 20000+ Queries Responded 5 Countries  Leave/Attendance Module Leaves (Automate your company's leave policies) Event-based leaves Event-based leave is credited to employees in the time period of the respective event. *The option to define leave applicability for event-based leaves. Leave Rules All leave rules, based on the leave policies configured in the system, are displayed automatically to the employee while applying for leave in the main panel. Sandwich Policies * New sandwich rules added to the system for when week-offs/holidays fall between leaves. *The option to count weekends as leave if they fall between the leaves applied. Clubbing Policies * The option to allow the admin to select the leave types that should not be clubbed with the currently configured leave. Leave restriction * The option to restrict leave applications by pre-week-off/post-week-off/holidays/week-off/leave category. *The option to prevent employees from applying for leave while in the notice period. *The maximum number of leaves allowed per instance in the calendar year. *Compensatory off leave cannot be credited once the payroll has been processed. * The option for employees to update a document if leave is applied after x number of days. WFH/On-duty update * WFH/On-duty/Credit requests can be filtered on the main panel while approving. *Bulk application of WFH and OD leave. *The option to apply for WFH/OD for a long duration and to split the WFH/OD around week-offs/holidays that fall in between. *Defer crediting rule This option accumulates leaves but credits them to the employee as per the rules set for defer credit. *Leave Calendar The option for the employee to view the leaves of their colleagues in the company leave calendar. *Leave expiry logic updated The system will now consider the leave expiry count date from the time the leave credit request was raised. *Comp off approval restrictions The system no longer allows you to approve leave credit requests after you run the payroll for the month. Enterprise Features * Leave encashment requests by employees *Leave encashment approval *Multiple workflow approvals/Advance approval workflows *Hourly Leave Policies *Religious leave policies *Leave entitlement rules based on employment status & service status *Impact of leaves on payroll depending on date ranges, wherein each part of the leave has a different payroll output value. Leaves under different date ranges impact the payroll output. Attendance (Export Punches with IP address and much more) Multiple punches * The option to allow the employee to apply multiple punches in the main panel. Export Raw Punches with IP address (Control Panel) With the export function in attendance, the admin can now export raw punches with the employee's IP address and location. Monthly view You can select the month on the attendance page to view the attendance for that month. Import half day The option to import half days in the attendance import. Enterprise Features *Multiple shift rosters introduced *Roster rules configurations *Selfie attendance introduced *Salary Compensation management for overtime: Different salary compensation for different ranges of overtime hours. *Geo-fencing option that restricts employees from applying for attendance outside the defined territories.  Employees Module More employee details, Custom forms, Google synchronisation, and much more More attributes *Added more attributes like exit date to the employee's details and bank name to the bank report. *Employee's PF number is visible in Employee Profile Separation request *The option to allow the reporting manager and dotted manager to raise a separation request *Option to manage the offboarding workflow and preview offboarding before triggering it for employees. Search criteria *Employees can be searched by band, entity and Active/Inactive status. Analytics *The employee list, with all fields, is available to the reporting manager. Enterprise Features *The custom form feature is available, wherein the admin can create forms such as company policies and NDAs and ask employees to fill in the details. *Google Calendar Synchronization, a custom feature wherein all employee leaves/other events can be synced with Google Calendar. *Multi-country employee attributes that allow you to add one or more countries to manage your employees. *Multiple parameters can be created for multiple countries globally *Advanced onboarding workflow with new features for managing employee onboarding. *Multiple advanced approval workflows introduced.  Expense Reports Advanced workflows and more admin rights Admin rights *The admin can add and view expense reports. *A new preview option allows the admin to view expense report attachments without downloading them. *Multiple new filters introduced Manage Projects *Option that allows employees to raise expenses against projects. Enterprise Features *New advanced workflow introduced. *New reports added.  Payroll CTC Dashboard, FBP plans, Updated reports, new Tax slabs, and much more *Option to calculate the arrear for the employee appraisal. *Option for the admin to restrict investment declaration proof. *Option to bulk update the CTC-based appraisal for the employees. *Option to select investment type while running FnF. *Option to view salary paid for an employee for a particular period. *Implementation of new rules according to financial year 2021-22. *Option to view pre and post tax salary of employees. CTC Dashboard *CTC dashboard introduced, giving you details by department, designation, gender, etc. Professional Tax *Introduction of PT for Telangana. *Introduction of PT for Punjab. Reports *The payroll reports now allow you to extract the Variable Paid report. *LTA details are now also visible in Form 12BB. *The CTC & investment declaration details are available while processing F&F in the system. *Introduction of the Statutory report. PF calculation * Multiple PF formulae added. *Option to consider EDLI wages and max PF wages for EDLI charges (Account 21) *Option to select PF Kerala semi-annually, to be paid in the required month Miscellaneous * Option to allow admins to upload any predated payslips for employees for a financial year. *The admin can now view the arrear days for the employee in the pay register as well. * Leave encashment done in F&F will be available in the leaves report. * Investment declaration now allows you to add multiple landlord entries. * Option to view the tax regime calculation while filling the investment declaration. * The payslip now reflects the attendance period as well. * Even if the payroll is processed, the admin can still reject the leave credit process. Enterprise Features FBP *This option allows the admin to consider the FBP in the employee payroll. *Option that allows employees to select salary components for payroll.  Time Sheets Cloning, Predefined task, and Mapping of entries Reports New reports added. Mapping The system now allows the employees to select respective projects and clients as mapped in the web application. Data Auto-Population Project tasks auto-populate in the timesheet based on preconfigured rules. Cloning Option to clone timesheet records to avoid typing the same records repeatedly. * The admin can now fill in timesheets on behalf of employees.  Engagement Module Surveys, Quizzes, Awards, Rewards, and much more Survey Module The survey module has been completely reformed. *Now, you can add Survey and select Survey format. *You can mark the survey as anonymous. *You can import or add survey questions. *Multiple rating scales introduced. *Emotion Tags introduced to understand the pulse/mood of the employees. *The option to clone the surveys. *The option to define the surveys as recurring surveys.* Multiple employee mood/sentiment reports and analytics added. Quiz Module The Quiz module has been updated. *Now, you can engage online with your employees using online quizzes option. * Quizzes can be multiple-choice or single-choice on different topics. *You can add Quiz and select Quiz format. *You will be able to add quiz questions manually or import them in bulk. *You will also be able to define an automatic closure date for the quiz. *The option to define the quiz as a recurring quiz. *Integrated with the rewards system *The employee can earn reward points for taking part in the quiz. Award Module Define your own award categories and assign award rules in the system *Option to set up the award process by allowing employees to nominate and vote for their peers. *Custom questionnaire to nominate and vote for employees in an award category *The list of award winners can be published to the online Wall of Fame of the company. * Notifications/announcements of the winners via email are also introduced. * Historical data/ reports of the quiz can be extracted whenever required. Reward Module Allow managers to award reward points to reportees for exceptional work *Option that allows employees to request for reward points * Gamification events that will automatically credit reward points to the employees based on the rules configured. *Integrated reward system with payroll so that reward points can be redeemed along with the salary. * Note: The Engagement System is available as part of a Value Add On. Training Module Employee training as per ISO standards Effectiveness Form The option to create your own custom effectiveness form for the managers of the participants, so that managers can confirm how effective the training was for the participants after the training. * Employee Feedback Form The option to allow participants to give feedback to the trainer after the training has been accomplished. * Trainer Feedback Form The option to allow trainers to give feedback to the participants after the training has been accomplished. Attendance for Training This option allows the admin to mark the participants' attendance for the training. *Option to view the scores of the participants and the trainers. Performance/Lets Achieve Integration Advanced Performance Management System/Lets Achieve introduced Integration: HRStop is seamlessly integrated with Lets Achieve (an advanced PMS), so that any change in employee data in HRStop will automatically reflect in Lets Achieve. 360 Degree Reviews A holistic view of employee performance through a process of gathering feedback from an employee's manager, peers, and direct reports. Goal Review Enable employees to plan and organize their work in accordance with achieving the organization's predetermined results or outcomes. 9 Box The 9-box model is a widely used performance and potential matrix that is an incredibly helpful tool for succession planning and development. Core Value Reviews Evaluate employees on the organization's Core Values to understand if they align with the organization's visions. Competency Reviews Competency-based performance reviews that let you look at how an employee's actions over a defined time led to meeting or missing defined objectives. Training Need Analysis This option helps identify gaps in employee training and related training needs. *Option to create a future-ready workforce using our customizable assessments. Continuous Feedback System Continuous ongoing feedback system, guided in a systematic manner to openly discuss the strengths and weaknesses of the employees. 1:1s 1:1 sessions to drive high individual performance, bottom line results, high ROI, enhanced skills, self-empowerment, goal achievement, and retention. PPPs Plan future goals and objectives for the next reporting; update past progress. * Detailed Employee Profile Export Option to export the detailed employee review report for a time frame. Entrepreneurial Operating System EOS is a comprehensive business system, integrating a holistic business model with a complete set of simple business tools with a proven business process to align and synchronize all the pieces of your business to produce the results you want. Create a lucid, transparent, open and honest organization where everything becomes more visible and you start to “smoke out” all the issues. Objectives and Key Results OKR is a goal-setting methodology that helps companies to align goals and ensure everyone is working collaboratively on goals that really matter. Connect company, department, team and personal objectives to measurable results, making people move together in the right direction. Recruitment/Hiring Bull Integration Seamless integration with Hiring Bull (complete recruitment management system) Integration: HRStop is seamlessly integrated with Hiring Bull (advanced recruitment management system). Vendor Management Unlimited vendor registration and vendor portals for seamless data flow between the company and the vendor. Recruiter Consultants Inbuilt & exclusive Recruiter Portal for each of your external recruiters to help them manage their candidates and track their progress. Background Verification Inbuilt Portal for Background Verification Agencies to allow faster, confidential pre-employment background checks. Pre Onboardings Orchestrate the transition from offer letters to integrated team members. Get your team involved early and efficiently & design a personalized welcome experience. Resume Management Resume parsing, Bulk Resume upload, Multiple resume formats, Duplicate Detection. Custom Application Form Customize your job applicant forms with unique parameters/ questionnaires for each of the job profiles. Candidate Portal Option to create a mobile-friendly, hosted career site with beautiful UI for a better candidate experience. Custom Application Form Option that allows you to customize your job applicant forms with unique parameters/ questionnaires for each of the job profiles. Online Assessments Prescreen/screen your candidates automatically with your custom online assessments designed for different levels of interviews. *Proctoring allows your candidates to take online assessments from anywhere while ensuring identity verification and cheating prevention. *Embed jobs allows you to use the Hiring Bull Jobs widget to host your positions on your own website. Integration is seamless and feeds applicants directly to your hiring pipeline. *Employee referrals is an easy-to-use employee referral platform that allows your existing employees to refer smart talent from their personal network. Social Advertising The Social Advertising option allows you to post job ads to social networks (like LinkedIn, Google+, Facebook and Twitter) directly. Email Sourcing Forward resumes directly to a unique job email address and Hiring Bull will create the candidate profile, adding it to the job's recruiting pipeline. Offer Management This option allows you to prepare offer letters for shortlisted candidates on the fly and send them to the candidate directly. The overall time spent in this activity is less than 1 minute. CRM CRM is an innovative platform designed to help HR professionals reach out to and build relationships with their current, past and potential future candidates. Engagement with Passive Candidates Send targeted communications through customized email/ SMS templates for each prospect pool. Track all engagements on candidate's timeline. Rich Candidate Profile View every interaction, notes and applications for a holistic understanding of each person's hiring lifecycle. Talent Pool Management This allows you to build your talent network and keep track of your most promising talent over time. Classify/ measure/ filter the talent as per need. Travel Management Track and optimize every touchpoint of your people's business trips. Global travel policiesDefine global/ regional travel policies as per the state compliances. Customize travel form as desired or set expense limits as per employee bands. *Travel requests/ approvalsRaise travel requests. Get Manager/ HOD/ Finance approvals as per your customized approval workflows. Ensure accurate data/ documents are available for payout calculations. *Travel advances/ expensesRaise travel advances. Get approvals from the authorized team and get paid. Book actual bills on trip completion. Ensure automatic adjustments on final amount during payouts. *Travel DeskRaise all travel queries to a dedicated travel desk for a smoother trip. Reach out to employees for a customized travel plan, bookings or important updates about the land they are traveling to. *Itinerary managementDefine customized itinerary for every travel. Get manager, HOD inputs and approvals. Connect with travel desk for required hotel, cab bookings as per the approved itinerary. Get necessary finance approvals as per the company policies. *AnalyticsGenerate instant reports on the employee travels in a year; places most frequently visited, the cost involved, teams involved, understand the lags and issues, things that can be improvised and time/cost that can be reduced. * Note: Travel Management is available as part of enterprise services.  Enterprise Features/Integrations Note: The features below are either part of Enterprise Services or can be availed as Value Add Ons. Docu Signer HRStop has integrated seamlessly with Docu Signer to get compliant and widely accepted e-signatures from employees on consent forms, project agreements, etc. *Option to set up workflows to include multiple people to sign a single document. *Enhanced signer's experience by adding your brand logo, custom fonts, designs. *Multiple Document Sending - Send multiple documents at once to the recipients within a minute, and many more features. Remote Time HRStop has integrated seamlessly with Remote Time for enhancing/ tracking the employee's screen activity by allowing you to remotely monitor their productive time while working from home / remote location. * Computer Activity Monitoring* Auto Screenshots * Time Tracking * Productivity Monitoring * Alerts/ Notifications * Real Time Reports Slack Integration Integrated seamlessly with Slack so that you receive notifications at your workspace. Google Integration Integrated seamlessly with Google for single sign-ons. *Google Calendar integration to sync HRStop events with your calendar. Office 365 Integration Integrated with Office 365 for single sign-ons. *Active Directory Integrations *Multi-country Employee and Payroll Management*Option to set up multiple currencies. Best Regards, HRStop.com Team Talk to us! 9560 HRSTOP +91 120 - 436 3747 © 2021 Great Developers Info Tech Pvt Ltd | All Rights Reserved Our registered mailing address is: C-110, Sector-65, Noida - 201 301 |