HRStop

How-to

Travel requests (employee)

Last updated November 30, 2022 · Tushar Agarwal

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Before a business trip, you must submit a travel request form with the information required to approve the travel.

HRStop lets you raise a travel request in which you submit the travel itinerary details.

Raising a travel request
  1. Navigate to Travel → View/Apply.
  2. Click +New (top-right corner).
  3. A new page opens, showing fields to request a new trip:
    • Title: Enter the Title
    • Description: Enter the Description
    • Departure date: Enter the Departure date
    • Arrival date: Enter the Arrival date
    • Travel type: Enter the Travel type
    • Travel From: Enter the location you are traveling from
    • Travel type: Enter the location you are traveling to
    • Travel to: Select the travel priority
    • Reason: Enter the reason for travel
  4. Enter the travel itinerary details in the table below:
    • Itinerary details: A travel itinerary is a schedule of events relating to planned travel, generally including destinations to be visited at specified times and means of transportation to move between those destinations.
    • Fill in the details in the fields as required, along with any attachments.
    • Add Row: Use this if you want to add more details.
  5. Click the +Create request button to create the request.
Raising an expense request

Once the concerned person approves the travel request, you can raise an expense or expense advance request as required.

  1. Navigate to Travel → View/Apply.
  2. Click Create expense or Create expense advance (under Actions) for the travel request.
  3. A new page opens, showing fields to file an expense report. Fields marked with an asterisk are mandatory.
    1. Expense Report Title: Enter the Expense Report Title
    2. Project: Select the Project under which the expense is created
    3. Enter the expense details in the table below.
    4. You can +Add row (option at the bottom of the table) or delete rows (option at the end of each row).
    5. Enter the Additional Details.
    6. Click the Submit button to create the expense. A Reset option is also available to remove the filled data.

You can view the status of raised expenses at Travel → View/Apply → Click the title of the travel request.

Raising tickets

You can raise tickets for any queries related to your travel requests.

  1. Navigate to Travel → View/Apply.
  2. Click + Raise Ticket (under Actions) for the travel request.
  3. Click the + Raise Ticket button (in the page navigation bar). A new page opens, showing fields to raise a ticket.
  4. Select the Category from the drop-down.
  5. Select the Priority (Normal/ Medium/ High).
  6. Enter the Subject of the ticket.
  7. Describe the issue in the Description field.
  8. Select the Attachment (if any).
  9. Click the + Create Ticket button to raise the ticket, or the Reset button to remove the filled data.

You can view the status of the raised ticket at Travel → View/Apply → Click the title of the travel request.

Travel itinerary details

To edit existing itinerary details or add more to a travel request, follow these steps:

  1. Navigate to Travel → View/Apply.
  2. Click the title of the travel request.
  3. Click the Itinerary tab.
  4. Click Add/Edit Itinerary details.

Note: You can edit existing itinerary details or add more only if the travel request is in pending status.

Manager approval

Reporting managers can approve or reject travel requests raised by employees at Travel → Approve.